AI Tools You Can Use in 2025

The year 2025 is shaping up to be a game-changer for AI technology, and cleaning companies stand to benefit like never before. From smarter scheduling systems to AI-powered tools that streamline operations and enhance service quality, the possibilities are endless. Imagine using predictive analytics to anticipate client needs or leveraging AI-driven insights to optimize pricing and hiring strategies. As the cleaning industry evolves, embracing these advancements can help businesses work smarter, deliver better results, and stay ahead of the competition. Here's how you can tap into AI's potential to revolutionize your cleaning business.

The goal of this post is to share some AI tools I use consistently and some use cases behind them. But before I begin I recall my younger days. Back around 1982 the Commodore 64 was introduced to the world and like any young kid at the time I really wanted it. I remember my mom asking me why I wanted it. Maybe I was being a pragmatist at the time but I said, "So I can ask it questions and learn from the answers.". Well, really it was a half-truth...I wanted to play games on it. But my mom burst my bubble a little and said that it will only give you information you feed it. I thought about that and wondered how we can use computers to learn if we're the ones applying the knowledge.

While this story played true because of a limited use of knowledge, technology and AI, we can now tap into different sources, have AI merge thoughts and concepts that we never dreamed of before and produce a result light years ahead of our own understanding. We can have AI create entire blogs to write stories from scratch. We can use AI to do research on client pain points (yup, partly AI generated). We can have AI create audio content for us, as found on many of our recent blog posts. We've created thumbnail images for some of our blog posts. We can even have AI create a Shakespearean Sonnet about cleaning services. These only scratch the surface. Oh...and BTW, the video was created with OpenAI's Sora, the thumbnail image was created with DALL-E 3 through ChatGPT, and the first paragraph of this blog post was completely AI generated as is the introduction of this blog on Facebook.

Tools and our use cases:

ChatGPT

ChatGPT is not the first out there but it's been around a while and they're always innovating. Our first run-in with the model was actually through JasperAI when it was introduced in 2021. It used the technology behind ChatGPT.  I fell in love more with CopyAI and even talked about it on a podcast episode in 2022, but I knew this was the future. I used it then to create a sales email, sales letter, website copy, sales copy and more. But we've definitely evolved with it.

Our Use Cases:

Creating Copy: We feed it ideal customer profiles and files within our company and have it create content that appeals to that ideal client.

SWOT Analysis: ChatGPT created a SWOT analysis for a new cleaning business I created to help track our strengths, weaknesses, opportunities, and threats.

Business Names: We used ChatGPT to create business names, and had it cross-reference those business name ideas with available domain names for those names.

Image Generation: ChatGPT, though DALL-E 3 (image AI tool), creates for us images for websites, blog posts, proposals, logos, and more.

HTML Code: ChatGPT will create HTML and other code that you can use on your website.

Formulas: Our pricing is more complex than what I lead on. Recently we were consolidating formulas bases on saved data and it created a master formula for our pricing. I never took calculus but I can get it to write derivative or exponential formulas, all of which go over my head. Admittedly it needs some tweaks.

Validation: We'll feed our proposals and other sales copy to ChatGPT and it'll tell me, based on info we already fed it, whether or not my offers and copy would resonate with prospective clients.

Product Identification: You can upload a picture of cleaning products, like what you find at a grocery store, and ask it to identify which products are best for glass, or for stainless steel, or for whatever surface you are cleaning.

Rapid SDS info: Use ChatGPT to take a picture of a bottle and ask it for the SDS sheet for that product. It'll give it to you.

Create Proposals or Contracts: It'll create basic proposals and contracts for you that you can use in your cleaning business.

Have a Convo With It: Do you have a problem you're working through. Or you want to practice your conversational sales skills? Use ChatGPT.

Visual Description: Blindness runs in our family. It's genetic. I see the writing on the wall (too soon?). Anyway I can use ChatGPT on my iPhone in live video mode and have it describe in detail what it sees while I walk down the sidewalk.

Presentation and Slides: It'll create slides and Powerpoint presentations for you.

There are many other things we use ChatGPT for but these are the more interesting ones. 

Sora

Sora is another tool introduced by OpenAI and it's generally only available to the public for the past month as of this blog post. It uses the ChatGPT platform to create video for you in 5 or 10 second clips. You type whatever you want and it'll create it.

Our Use Cases:

Create B-Roll: We'll do videos and this is a great way to create filler.

Create Video for this Blog: Sora did the above video.

Magic ToDo

Magic ToDo through Goblin.tools is a really cool tool. I can't tell you how I found this, but I'm glad I did. It's free and easy. 

Our Use Cases:

Create SOWs (Scopes of Work): Simply type in what you want to clean, like "Clean a Bathroom", and with a couple of clicks it will generate a really cool checklist for you that you can use with your team.

Create SOPs (Standard Operating Procedures): I had a coaching client that HATED creating SOPs. I shared this tool and he never complained again. Makes creating them simple and easy.

Descript

Descript is awesome. I started using this tool in 2024 and I wish I had it when we had our first podcast (The Running Couple Podcast) back in 2017 or even when I did Season 1 of Beyond the Mop...Season 2 will be out I truly promise.

Our Use Cases:

Edit Audio: I've used it to edit audio you see in these blog posts that was created by Google's NoteBookLM. It can hallucinate (a term to describe unnecessary filler that AIs sometimes add in). but Descript is easy. It transcribes my audio. I literally delete on the screen the words I don't want spoken and the audio edits it out. So easy. 

Edit Video: I've played with this feature in anticipation to an upcoming YouTube Series called AI for Janitors. Like with audio, it does the same edits for video. Poof. Parts of my video disappear.

NotebookLM

NotebookLM by Google is a really fun tool. This began as an experimental project by a tiny 1 or 2 person team within Google and is by far one of their best products, in my opinion. You can upload content like a website, a blog post, a video or even audio. It'll scan it and create bite-sized summaries, questions, and briefs for you based on that content. 

Our Use Cases:

Create Audio Podcast-like Summaries:  It uses AI to generate two AI people, a male voice and a female voice, to banter back and forth in a summary format of the uploaded content.

Create Actual Podcasts: I've used it to create actual podcast episodes on my content for a side project. 

Q&A Source: Based on whatever you feed it, you can now ask questions and it'll give you answers on your screen. Let's say you feed it a book PDF. It'll have a discussion with you.

Creates Outlines: Remember doing outlines in school. This would make things SOOOO much easier. I'll have it outline complex documents so I can understand them.

Runway

Like Sora, Runway is another Text to Video AI tool. You can type whatever, like "Create a frisbee flying in the air with a mosquito holding on for dear life" and it'll do it for you. What would take days or weeks to create a video like that can be done in just a couple of minutes. It also does audio generation.

Our Use Cases:

Filler B-Roll Video: Like with Sora, we'll create video on demand. 

Image Capture from Video: Sometimes DALL-E lacks in image quality and we've used Runway to help capture that with their AI.

Apply Text to Voice: Need someone saying something without using your voice or a deepfake? Runway will do it for you. Type the text and select one of dozens of voices and accents.

Suno

Suno is Text to Music AI. All you need to do is type a description and it'll offer you two styles: instrumental and vocal with music. You don't have to be a fancy producer and some of these sound really great! You can have it create music to any style like Jazz, Rock and Roll, Techno, Country, R&B and more. 

Our Use Cases:

Podcast Intro/Outro: We created intros and outros with Suno. 

To Have Fun: Here's an example...created in 20 seconds.

Canva

Admittedly, I still see Canva as a design tool, and not an AI product. I started using them pre-COVID back when they were 100% free. But I'm always reminded that they're getting better and more sophisticated for any level of user. How is it an AI product? It'll create presentations, flyers, ads, and more and also does text to image.

Our Use Case:

Creates Stuff: I've used it to create podcast art, ads, flyers, presentations and slides, QR codes, an e-book, and a lot more.

Claude

Claude by Anthropic is a LLM (Large Language Model) like ChatGPT but they are in the forefront of copy and is more user-friendly. It also understand more complex ideas or concepts over ChatGPT. Typically ChatGPT will hallucinate meaning they'll pull info in from other sources that may not even relate to what you're working on, and that gives incorrect information. Claude really is on top of this issue and hallucinates less. It can also process math better too so it's a better tool for data. analysis. 

Our Use Cases:

Create Formulas: Remember how I said that ChatGPT does this? Claude has been doing it better, but there are still gaps (could be user error).

Write better copy: I'll take copy that I write or even copy that ChatGPT writes, feed it through Claude to get a more refined result.

Perplexity

Perplexity is a really great tool for research. It has info already uploaded into it. It doesn't pull from the web. Sources are already vetted. And with a simple search, you'll get accurate info every time. 

Our Use Cases:

Research: I'm picky on my sources and how I pull in information. This is a great tool for that and it's less work than a Google search. Provides citations too.

Chat with it: It's a chat-like feature. Simply converse with it like "What are the best vacuums for pet hair?" I was on there right now and that appeared as a suggested question. I won't give away the answers. You can see for yourself.

MyMind

MyMind is blowing my mind. I recently was exposed to this AI tool. MyMind is a Pinterest-style visual tool that you can organize anything. Check out this video demo. It's mind-blowing. 

Our Use Cases:

Organization: I can't tell you how many files or screenshots or whatever I've lost over the years. My Mac isn't the best in keeping visited sites together. but MyMind does this.

For Future Projects: I'm task orientated. I'll focus on one thing but I get easily drawn in to something else. MyMind saves my info for future reference.

CoachVoxAI

CoachVox AI is tool that I started working with back last fall. It's a platform where I can upload content, like these blog posts, and it'll use conversational AI to have a text convo with you about that content. 

My Use Case:

Virtual Coach: I'm mostly using it as a digital coach where people can ask it questions, like "How do you price a cleaning bid?" or "How do I request a rate increase?" and it'll give you the answer pulled from sources like this blog, various documents I have and from my past social media posts. 

Tools I'm Currently Learning:

Gamma (for Presentations), Gemini (Google's LLM), Designerr (Design AI tool..can use for proposals), Durable (for website creation in seconds), Heygen (mind-blowing deep fake tool), and Flux AI (text to image).

Hope this helps. Only about 10% of businesses out there have adopted AI on a daily basis. Leaning in on these tools can give you a leg up in the cleaning business. 

What AI Tools are you using? Comment below.


Next on Deck: 5 Reasons Why an In-Person Walkthrough is Important (Coming 1-15-2024)